Facility owners or managers often promote their sites to be accessible or at least partially accessible. However, interpretations of accessibility vary. An accessible entrance does not necessarily mean access throughout the facility. A site visit is the most accurate way to assess whether a facility will meet the needs of all participants and minimize potential surprises on the day of the event.

The Americans with Disabilities Act Checklist for Existing Facilities should be used in the initial planning stages to conduct site assessments.  An accessibility assessment should include the meeting space and the facility in general.

Examples of physical features of an accessible facility include:

• Automatic doors and obstacle-free pathways for people using mobility aids
• Tactile signage for persons with vision impairments
• Access to the outdoors to allow persons to walk their guide/service dogs during breaks
• Meeting room layout that allows ample space for participants to move around freely without running into obstacles or requiring the removal of objects during the event
• Meeting rooms that are large enough to accommodate assistive listening systems and  seating for sign language interpreters

Building access standards are usually minimal standards and may not necessarily reflect the degree of access required to accommodate individual needs. Therefore, innovative solutions may be required. When a barrier is identified within a facility, advise the facilities manager. The manager may be in a position to remove the barrier.

When in doubt, consult with individuals with disabilities in the initial planning stages to ensure the access standard meets their accommodation requirements. Consultation with persons with disabilities can sometimes lead to creative solutions, based on past experiences with similar situations.